Privacy Policy Notice

This Privacy Notice applies to personal information that we collect when you visit our company website or if you are Client or if you are a stakeholder in one of our assignments whose details we process from publicly available sources such as open databases or other data in the public domain for the purposes described below. 

If you have any questions or concerns about our use of your personal information, then please contact us using the following contact details: .

What does effectus do?

At effectus, we believe we are responsible not only to our clients, but also to the community in which we operate. Integrity, transparency, and ethical conduct are the foundations of enduring and sustainable success in our field. We strive to follow these principles in everything we do. We collect information not only about Clients and potential Clients of our services, but also, as we work to maintain and improve our Databases, about key stakeholders. For more information about us please see the relevant sections of our Website

What personal information does effectus collect and why?

The personal information that we may collect about you broadly falls into the

following categories:

  • Information that you provide voluntarily: Certain parts of our Websites may ask you to provide personal information voluntarily. For example, we may ask you to provide your contact details in order to assist you with any questions or requests you submit to us regarding our services. The personal information that you are asked to provide, might include your name and business or contact information in order to enable us to respond with service options relevant to your business. If you contact us using the form or contact details on our Website, or by emailing individual employees, will collect a copy of that correspondence.
  • Information that we collect automatically: When you visit our Website we may collect certain information automatically from your device. Specifically, the information we collect automatically may include information like your IP address. We may also collect information about how your device has interacted with our Website, including the pages accessed and links clicked. Collecting this information enables us to better understand the visitors and users, where they come from, and what content on our Website is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance of our Website to our visitors. Some of this information may be collected using cookies and similar tracking technology (collectively, “Cookies”). 

Some types of indirectly collected information are stored in “cookies”. Cookies are small files of electronic information that a website can transfer to a visitor’s hard drive to help that visitor while on the site. There are different types of cookies:

  • Strictly necessary cookies are required for the operation of our website.
  • Functionality cookies are used to recognize you when you return to our website. These cookies simply store a user code so that the user does not have to re-enter their information when re-joining the site.
  • Targeting cookies record your visit on our platform and the pages you have visited. We will use this information to make our website more relevant to your interest.
  • Information we obtain from third party sources 

If you are a stakeholder in one of our assignments, we may collect information about you. The third-party sources that we will collect your information from are public sources such as LinkedIn pages and other social media, newspapers or other publications that you are published in, and/or any other public profiles that you maintain for professional purposes. Specifically the information we will collect from these third party sources may include information like your name, photographs and other images of you and professional contact details, your educational history, industries and/or subject matters that you communicate about, historical publications and/or your professional/employment history as well as any other information about you relating to your profession. We collect this information to maintain and improve the accuracy of your listing on our database, as is more particularly described in the “Our legal basis for processing personal information” section of this Privacy Notice below. On being added to our Databases, all stakeholders will be informed of the contents of our listing of their professional information on our Database(s) and provided a copy of this Privacy Notice to ensure you are aware of your rights unless:

  1. a) the provision of those information proves impossible or would involve a disproportionate effort, in particular for processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, or in so far is likely to render impossible or seriously impair the achievement of the objectives of that processing. In such cases we shall take appropriate measures to protect the data subject’s rights and freedoms and legitimate interests, 
  2. b) where the personal data must remain confidential subject to an obligation of professional secrecy, including a statutory obligation of secrecy.

Who does effectus share my personal information with?

We may disclose your personal information to the following categories of recipients:

  • to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
  • to any other person with your consent to the disclosure.
  • to third party service providers and partners who provide data processing services to us (for example, to support the delivery of, provide functionality on, or help to enhance the security of our Website), or who otherwise process personal information for purposes that are described in this Privacy Notice or notified to you when we collect your personal information.

If you are a stakeholder in one of our assignments, we will also share information about you contained in our database with our Clients.

Our legal basis for processing personal information

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. However, we will normally collect personal information from you only: (i) where the processing is in our legitimate interests and not overridden by your rights; or (ii) where we have your consent to do so. If we ask you to provide personal information to comply with a legal requirement, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). We collect and use your personal information on the basis of our legitimate interests (or those of any third party) in connection with:

  • our operation of our Website, 
  • engagement with our Website to improve its functionality
  • personalisation and security;
  • our provision of services and communicating with you or our Clients as necessary to provide our services;
  • responding to any queries that you submit to us;
  • detecting or preventing illegal activities; and
  • (if you are a stakeholder) our using your information for the purposes of:
  • compiling and maintaining our database, to ensure our Clients have access to the most up-to-date information and thereby ensure they engage with stakeholders in ways that are relevant, timely and targeted; 

Website may contain links to sites owned and/or operated by other organisations, and the privacy policies of those sites may differ from that of this website. These sites may collect data and make use of it in ways that our website does not. We encourage you to review the privacy policies posted on all third-party sites.

We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are. Where we do process your information on the basis of our legitimate interests, we will consider any consequences or impact it may have on you and will not rely on legitimate interests grounds if we think that our interests are outweighed by any negative impact the activities may have on you.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details

Where we store your information

Our Website and database are all hosted in the European Union and all of our development, support and operations are also based in the EU. We may transfer your personal information to a country outside the European Economic Area (EEA); however, we will only do so if one of the following applies:

  • the country to which the personal information is transferred is deemed to provide an adequate level of protection for personal information by the European Commission;
  • the organization to which the personal information is transferred has in place with us a specific contract approved by the European Commission which gives personal information the same protection it has in the EEA;
  • you have explicitly consented to your personal information being transferred outside the EEA; 
  • the transfer is necessary for one of the reasons set out in the GDPR or any other applicable data protection legislation, including but not limited to: (a) the performance of a contract between you and us; (b) in order to protect your vital interests; (c) important reasons of public interest; or (d) the establishment, exercise or defence of legal claims.

Security of your information

We use appropriate technical and organizational measures to protect the information that we collect and process about you, as set out in our Security Regulation. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information.

Data retention

We retain personal information we collect from you where we have an ongoing legitimate business need to do so. For example, for as long as necessary to keep in contact with you about our services or to comply with applicable legal, tax or accounting requirements. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible then we will securely store your personal information and isolate it from any further processing until deletion is possible.

Your data protection rights

You have the following data protection rights (subject to certain conditions and exemptions):

  • If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting us using the contact details provided under the “contact us” heading at our website. 
  • In addition, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details under the “contact us” heading at our website. 
  • You have the right to opt-out of marketing communications we send you at anytime. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. 
  • Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time you can do so at any time by contacting us using the contact details provided Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  • You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.

When receiving telephone enquiries, we will only disclose personal data we hold on our systems if the following conditions are met:

(a) We will check the caller’s identity to make sure that information is only given to a person who is entitled to it.

(b) We will suggest that the caller put their request in writing if we are not sure about the caller’s identity and where their identity cannot be checked.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. 

Updates to this Privacy Notice

We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws.